Comprehensive Exposure Control Plan

This plan includes policies regarding the following control measures: PPE utilization; on-location physical distancing; hygiene; sanitation; symptom monitoring; incident reporting; location disinfection procedures; COVID-19 safety training; exposure response procedures and a post-exposure incident project-wide recovery plan. A copy of this plan must be available at the location during personal service activities, and available for inspection by state and local authorities.

PPE utilization:

  • Appropriate personal protective equipment must be utilized by all hair cutters without exception.
  • Cloth or paper mask must be work at all times, unless you are completely alone in the shop.
  • Disposable gloves should be used whenever coming into contact with a patron or while cleaning. Gloves must be changed between patrons or after cleaning any surface. Frequent hand washing (for a minimum of 20 seconds) / use of hand sanitizer is required when doffing and donning gloves.

On-location physical distancing:

  • Booth stations should be staggered to maximize the distance between hair cutter and patrons (minimum of 6 feet apart). When strict physical distancing is not feasible for a specific task, other prevention measures are required.
  • We will not allow patrons to wait in our lobby for any extended period of time and we have removed all but 1 chair of our lobby seating area. The remaining chair can be utilized for elderly or disabled patrons for brief periods of time.
  • Patrons should wait outside or in their vehicle prior to their appointment and only enter the shop at the time of their appointment.
  • Walk-in clients can be taken in between appointments when there is not a wait and they can be provided service without delay. Walk in clients should call to determine p
  • Client occupancy should be kept at 50% or lower, meaning that no more than 4 clients are allowed in the shop at any 1 time.
  • Clients are not permitted guests while receiving services. Children, spouses, friends, etc are not permitted in our waiting area unless the individual is needed for the health and safety of the patron. For example, a caregiver may be present to assist a patron who has a disability or other special need. A parent or guardian may be present when a minor is receiving services. Children should not be left unattended by their parent or guardian.

Hygiene:

  • Soap and running water shall be abundantly provided for frequent handwashing. Hair cutters are encouraged to leave their workstations to wash their hands regularly (and for at least 20 seconds), before and after going to the bathroom, before and after eating and after coughing, sneezing or blowing their nose. Alcohol-based hand sanitizers with greater than 60% ethanol or 70% isopropanol can also be used but are not a replacement for the water requirement.
  • Hair cutters should not touch their face with gloves on or with unwashed hands.
  • Hair cutters are encouraged to maintain best practices of personal hygiene.

Sanitation:

  • Hair cutter should clean and disinfect frequently-touched objects and surfaces such as work stations, keyboards, handrails, machine, shared tools, doors and door knobs.
  • Clean and disinfect high-touch surfaces after each use, including reception area, personal work stations, mirrors, chairs, headrests and armrests, dryers, shampoo bowls, hand tools, other equipment, handrails appropriately. Porous and soft surface tools cannot be disinfected and must be used once and then discarded.
  • All linens, towels, drapes, smocks, etc., must be laundered in accordance with WAC 308-20- 110, if applicable.
  • Disinfectants have been made available throughout the shop. We will ensure cleaning supplies are frequently replenished.
  • Shampoo bowl etiquette includes covering the face of the client with a towel while shampooing to protect their mouth, nose and eyes.
  • Standard tools like brooms, mops and vacuums need to be sanitized and disinfected after each use, especially between two separate users.
  • Avoid close contact and limit the common use of writing instruments. If used, writing instruments should be sanitized and disinfected after each use.

Client / patron appointments:

  • When making personal service appointments, advise clients of new requirements:
    • Clients must self-screen for signs and symptoms of COVID-19 before arriving.
    • Clients should not plan on bringing other guests with them, unless they are bringing children younger than 16 for an appointment.
    • Clients should advise personal service providers via call, email or text that they have arrived at the location for the appointment, and are waiting for instructions to enter.  
    • Walk-in appointments are not permitted. Clients should call to see if they can be accommodated as waiting in the lobby will not be permitted except where otherwise noted in this Exposure Control Plan.  If service is available at the time, the walk-up guest will need to answer questions regarding COVID-19 exposure and health, and put on a mask before entering the location.
    • Clients should put on a facemask prior to leaving the vehicle, and they should be prepared to wash their hands for at least 20 seconds prior to starting their service.
    • The service provider will wear a clean cape or gown, as well as providing each client with a clean cape or gown. They must be laundered as noted above, or be disposable and thrown away after a single use.
    • Payments for service should be through credit or debit cards or a touchless system to reduce the handling of cash.
    • Shampoo bowl etiquette includes covering the face of the client with a towel while shampooing to protect their mouth, nose and eyes.

Symptom monitoring, incident reporting, exposure response & post-exposure incident recovery plan:

  • All hair cutters at the beginning of the day should advise Paul Johnson if they have experienced fever, cough, shortness of breath, fatigue, muscle aches, or new loss of taste or smell.
  • All hair cutters should take their temperature at home prior to arriving at the business, or take their temperature when they arrive. Any hair cutter with a temperature of 100.4°F or higher is considered to have a fever and must be sent home.
  • Hair cutters must stay home or leave the location when experiencing symptoms or when they have been in close contact with a confirmed positive case. If they develop symptoms of acute respiratory illness, they must seek medical attention and inform Paul Johnson.
  • All hair cutters must inform Paul Johnson if they have a sick household member at home diagnosed with COVID-19. If hair cutter has a household member sick with COVID-19, that hair cutter must follow the isolation/quarantine requirements as established by the State Department of Health.
  • Hair cutters must report to Paul Johnson if they develop systems of COVID-19 (e.g., fever, cough, shortness of breath, fatigue, muscle aches, or new loss of taste or smell). If symptoms develop during a shift, the hair cutter should immediately report such and go home. If symptoms develop while the hair cutter is not working, the hair cutter should not return to work until they have been evaluated by a healthcare provider. 
  • If a hair cutter is confirmed to have COVID-19 infection, Paul Johnson will inform the other hair cutters determined to have been in close contact of their possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the Americans with Disabilities Act (ADA). Paul Johnson will instruct fellow the hair cutter about how to proceed based on the CDC Public Health Recommendations for Community-Related Exposure.
  • If a hair cutter reports feeling sick and goes home, the area where that person worked should be immediately disinfected.
  • Should a hair cutter or client report a positive COVID19 test and have been in the shop in the previous 14 days, the shop will close for a complete head-to-toe sanitizing.

Disinfection frequency & procedures:

  • The following surfaces should be cleaned and sanitized no less than daily or more frequently as needed:
    • Floors
    • Glass mirrors
    • Utility sink
    • Common high-touch areas such as a communal fridge / coffee pot, etc.
  • The following surfaces should be cleaned and sanitized multiple times a day (meaning 3 or more times)or more frequently as needed:
    • Product containers that are in use such has hair gel, hair spray, blow dyer, and other tools / products that do not come into direct contact with clients, but are touched multiple times a day.
    • Hair cutter work stations / booths.
    • All table / shelf surfaces.
    • Light switches, remotes, other electronic devices.
  • The following surfaces should be cleaned and sanitized in in between clients:
    • Barber / stylist chairs.
    • Hair washing station.
    • Waiting chair.
    • Pens or other writing instruments including stylus tools.
    • Electronic devices that clients touch such as payment processing equipment.
    • All tools and implements must be cleaned and disinfected or disposed of after service on each client. Tools and implements not approved for disinfection and reuse under manufacturers’ specifications must be given to the client or discarded after service on each client, per WAC 308-20-110.

Training:

  • All on-site hair cutters must be trained on the policies, these requirements and all relevant sanitization/disinfection and social distancing protocols. Current and new hair cutters must also be trained about COVID-19 and how to prevent its transmission. This can be accomplished through weekly safety meetings. 

The site-specific COVID-19 Supervisor designated to monitor the health of employee-service providers and enforce the COVID-19 safety plan is Paul Johnson who can be reached at 503-985-6730.

Reference: https://www.governor.wa.gov/sites/default/files/COVID19Phase2PersonalServicesGuidance.pdf

WAC 308-20-110

Minimum safety and sanitation standards for schools, cosmetologists, hair designers, manicurists, estheticians, master estheticians, barbers, instructors, salons/shops, mobile units and personal services.

Every licensee shall maintain the following safety and sanitation standards. In addition, school instructors and apprentice trainers must assure persons training in a school or apprentice salon/shop will adhere to the following safety, sanitation and disinfection standards:

(1) Requirements and standards.

(a) All locations where chemical services are provided to clients must have a dispensing sink with hot and cold running water. Dispensing sinks are used for mixing chemicals, and disinfecting supplies, tools, equipment, and other materials. Dispensing sinks must be labeled “not for public use.”

(b) On-site laundry facilities must be maintained in clean condition.

(c) Single-use hand soap and disposable or single-use hand-drying towels for customers must be provided.

(d) Use of bar soap or a common towel is prohibited.

(e) A licensee must not perform or continue services on a client with visible open sores, inflamed skin, rash, or parasitic infestations.

(f) No licensee who knowingly has open sores, or who is exhibiting symptoms of an infectious or contagious disease or a disorder of the skin or a parasitic infestation shall provide services in cosmetology, hair design, manicuring, barbering, esthetics, or master esthetics while the licensee has the above mentioned symptoms.

If a licensee or a client has exhibited the symptoms mentioned in (e) and (f) of this subsection, the area in which the affected individual received or provided services, and all equipment and implements that could have possibly been touched by that individual shall be cleaned and disinfected, including the work and waiting areas.

(g) All liquids, creams, and other cosmetic preparations including paraffin wax and depilatory wax must be kept in clean and closed containers.

(h) All bottles and containers must be distinctly and correctly labeled to disclose their contents. All bottles and containers containing poisonous substances must be additionally and distinctly marked as such.

(i) Items subject to possible cross contamination such as liquids, creams and lotions, cosmetic preparations and chemicals including paraffin wax and depilatory wax must be dispensed in a way that does not contaminate the remaining portion by using a disposable, or cleaned and disinfected applicator. Applicators shall not be redipped in product. Liquids must be dispensed with a squeeze bottle, pump, or spray. Any product that cannot be disinfected that comes in contact with the client shall be discarded after use on that particular client.

(j) Pencil cosmetics must be sharpened before each use. Clean and disinfect or dispose of the sharpener after service on each client.

(k) A licensee must thoroughly wash his or her hands with soap and warm water or any equally effective cleansing agent immediately before providing services to each client, before checking a student’s work on a client, or after smoking, eating, or using the restroom.

(l) A client’s skin upon which services will be performed must be washed with soap and warm water or wiped and/or sprayed with antiseptic or waterless hand cleanser approved for use on skin before a service.

(m) After service on each client, hair and nail clippings must immediately be placed in a closed covered waste container.

(2) Articles in contact with a client.

(a) A neck strip or towel must be placed around the client’s neck to prevent direct contact between a multiple use haircloth or cape and the client’s skin, and must be in place during entire service.

(b) All items, which come in direct contact with the client’s skin that do not require disinfecting, must be discarded after each use.

(3) Materials in contact with a client.

(a) Paraffin wax and depilatory wax must be covered in a manner to prevent contamination except during the waxing service, and maintained at a temperature specified by the manufacturer’s directions.

(b) Paraffin wax and depilatory wax must be dispensed in a way that does not contaminate the remaining portion by using one of the following methods:

(i) Use a new spatula each time wax is removed from the pot;

(ii) Apply wax directly onto a disposable strip;

(iii) Use one dedicated spatula to remove wax from the pot, and then spread the wax with a second spatula. The first spatula should never come in contact with either the client’s skin or the second spatula; or

(iv) Separate a quantity of wax from the main wax pot to use on a single client; this quantity should be placed in a small single-use container. Double-dipping is allowed from a single client-use container.

(c) All used wax that has been in contact with a client’s skin shall not be reused under any circumstances and shall be disposed of immediately after each use.

(d) All wax pots shall be cleaned and disinfected according to manufacturer’s directions. No applicators shall be left standing in wax at any time.

(4) Chemical use and storage.

(a) When administering services to a client that involve the use of chemicals or chemical compounds, all licensees must follow safety procedures according to manufacturer’s directions or safety data sheets (SDSs), to prevent injury to the client’s person or clothing.

(b) Salon shops, personal service, mobile units and schools shall have in the immediate working area access to all safety data sheets (SDSs) provided by manufacturers for any chemical products used.

(c) Flammable chemicals must be stored away from potential sources of ignition.

(d) Chemicals which could interact in a hazardous manner such as oxidizers, catalysts, and solvents, must be stored per manufacturer’s instruction.

(e) Licensees using chemicals or chemical compounds when providing services to clients must store the chemicals so as to prevent fire, explosion, or bodily harm. All chemicals must be stored in accordance with the manufacturer’s directions.

(5) Refuse and waste material.

(a) All waste must be deposited in a covered waste disposal container. Containers located in the reception or office area, which do not contain waste relating to the performance of services, are exempt from having covers.

(b) All chemical, flammable, toxic or otherwise harmful waste material must be disposed of in the manner required by local hazardous waste management regulations.

(c) All waste containers must be emptied when full. Surfaces of waste disposal containers must be kept clean.

(d) Any disposable sharp objects that come in contact with blood or other body fluids must be disposed of in a sealable rigid (puncture proof) labeled container that is strong enough to protect the licensee, client and others from accidental cuts or puncture wounds that could happen during the disposal process.

(e) Licensees must have sealable rigid containers available for use at all times services are being performed.

(6) Sanitation/disinfecting. Environmental Protection Agency (EPA) approved disinfectants are indicated by their registration number on the product label. The product’s manufacturer’s directions for use shall always be followed.

(a) All tools and implements must be cleaned and disinfected or disposed of after service on each client. Tools and implements not approved for disinfection and reuse under manufacturers’ specifications must be given to the client or discarded after service on each client. These tools and implements include, but are not limited to: Nail files, cosmetic make-up sponges, buffer blocks, sanding bands, toe separators or sleeves, orangewood sticks, and disposable nail bits. Presence of used articles in the work area will be considered prima facie evidence of reuse.

(b) When used according to the manufacturer’s directions, each of the following is an approved method of disinfecting tools and implements after they are cleaned of debris:

(i) Complete immersion or spray with an EPA-registered disinfectant solution of the object(s) or portion(s) thereof to be disinfected; or

(ii) Steam sterilizer, registered and listed with the U.S. Food and Drug Administration; or

(iii) Dry heat sterilizer, registered and listed with the U.S. Food and Drug Administration, or Canadian certification.

(c) All cleaned and disinfected tools and implements must be stored in a closed nonairtight container or UV sterilizer. UV sterilizers shall be used only for clean storage of already cleaned and disinfected tools and implements.

(d) All disinfecting solutions and/or agents must be kept at manufacturer recommended strengths to maintain effectiveness, be free from foreign material and be available for immediate use at all times the location is open for business and changed daily.

(e) All articles, which come in direct contact with the client’s skin that cannot be cleaned and disinfected, must be disposed of in a waste receptacle immediately after service on each client. Presence of these articles in the work area will be considered prima facie evidence of reuse.

(f) Disposable protective gloves must be disposed of after service on each client.

(7) Disinfecting nonelectrical tools and implements.

(a) All tools and implements used within a field of practice must be cleaned and disinfected after service on each client in the following order:

(i) Remove all hair and/or foreign material;

(ii) Clean thoroughly with soap or detergent and water;

(iii) Rinse thoroughly with clear, clean water; and

(iv) Disinfect with an EPA-registered disinfectant with demonstrated bactericidal, fungicidal, and virucidal activity, used according to manufacturer’s directions or in a steam sterilizer or dry heat sterilizer under subsection (6)(b)(ii) and (iii) of this section.

(b) Tools and implements without sharp edges or points, including but not limited to combs, brushes, rollers, rods, etc., must be totally immersed in an EPA registered disinfectant according to manufacturer’s directions.

(c) Clips or other tools and instruments must not be placed in mouths, clothing, pockets or unclean holders.

(d) A client’s personal tools and instruments must not be used in the establishment except when prescribed by a physician.

(8) Disinfecting electrical tools and implements. Electrical tools and implements must be disinfected after service on each client in the following order:

(a) Remove hair and/or foreign matter;

(b) Disinfect with an EPA disinfectant specifically made for electrical tools and implements.

(9) Storage of tools and implements.

(a) New and/or cleaned and disinfected tools and implements must be stored separately from all other items.

(b) Used tools and implements must be stored in a labeled drawer or container at the work station.

(c) Roller storage receptacles and contents must be cleaned and disinfected and free of foreign material.

(d) Storage cabinets, work stations and storage drawers for cleaned and disinfected tools and implements must be free of debris and used only for cleaned and disinfected tools and implements.

(10) Cleaning and disinfecting foot spas.

(a) As used in this section, “foot spa” or “spa” is defined as any basin using circulating water.

(b) After each client:

(i) Drain the water from the foot spa basin and remove any visible debris;

(ii) Clean the surfaces of the foot spa with soap or detergent, rinse with clean water and drain;

(iii) Disinfect the surface with an EPA registered disinfectant according to the manufacturer’s directions on the label. Surfaces must remain wet with disinfectant for ten minutes or the time stated on the label.

(c) Nightly:

(i) For whirlpool foot spas, air-jet basins, “pipeless” foot spas and other circulating spas:

(A) Drain the water from the foot spa basin or bowl and remove any visible debris.

(B) Clean the surfaces of the foot spa with soap or detergent, rinse with clean water and drain.

(C) Disinfect – Fill the basin with clean water, adding the appropriate amount of EPA registered disinfectant. Turn the unit on to circulate the disinfectant for the entire contact time according to the manufacturer’s directions on the label.

(D) Drain and rinse the basin with clean water and allow to air dry.

(ii) For foot spas with filter screens, inlet jets and other removable parts that require special attention during the disinfecting process.

(A) Drain the water from the foot spa basin and remove any visible debris.

(B) Remove the filter screen, inlet jets and all other removable parts from the basin and clean out any debris trapped behind or in them.

(C) Scrub the removable parts using a brush and soap or detergent.

(D) Rinse the removed parts with clean water and replace them in the basin.

(E) Clean the surfaces of the foot spa with soap or detergent, rinse with clean water and drain.

(F) Disinfect – Fill the basin with clean water, adding the appropriate amount of EPA registered disinfectant. Turn the unit on to circulate the disinfectant for the entire contact time according to the manufacturer’s directions on the label.

(G) Drain and rinse the basin with clean water and allow to air dry.

(d) A record must be made of the date and time of each cleaning and disinfecting as required by (c) and (d) of this subsection. This record must be made at the time of cleaning and disinfecting. Cleaning and disinfecting records must be made available upon request by either a client or a department representative.

(e) For simple basins and reusable liners (no circulation):

(i) Drain the basin and remove any visible debris.

(ii) Scrub the basin with a clean brush and soap or detergent following manufacturer’s directions.

(iii) Rinse the basin with clean water and drain.

(iv) Disinfect basin surfaces with an EPA registered disinfectant following manufacturer’s directions. Surfaces must remain wet with disinfectant for ten minutes or the contact time stated on the label.

(v) Drain and rinse the basin with clean water and allow to air dry.

(11) Headrests, shampoo bowls, and treatment tables.

(a) The headrest of chairs must be cleaned and disinfected after service on each client.

(b) Shampoo trays and bowls must be cleaned and disinfected after each shampoo, kept in good repair and in a clean condition at all times.

(c) All treatment tables must be cleaned, disinfected and covered with clean linens or examination paper, which must be changed after each service on a client.

(12) Walls, floors, and ceilings. Walls, floors, and ceilings must be cleaned and disinfected as necessary and kept clean and free of excessive spots, mildew, condensation, or peeling paint.

(13) Towels, linens, capes and robes. No towels, linens, or robes shall be used more than once without proper laundering as described in this section.

(14) All towels, linens, capes, robes, and similar items shall be laundered in a washing machine with laundry detergent and chlorine bleach used according to manufacturer’s directions for disinfecting purposes. A closed dustproof cabinet with solid sides and a top shall be provided for cleaned towels, linens, capes and robes. A hamper with solid sides or a receptacle that is closed and ventilated shall be provided for all soiled cloth towels, linens, capes and robes and never left overnight.

(15) Prohibited hazardous substances – Use of products. No establishment or school may have on the premises cosmetic products containing hazardous substances which have been banned by the U.S. Food and Drug Administration for use in cosmetic products. Use of 100% liquid methyl methacrylate monomer and methylene chloride products are prohibited. No product must be used in a manner that is disapproved by the U.S. Food and Drug Administration.

(16) Prohibited instruments or practices. Any razor-edged tool, which is designed to remove calluses.

(17) Blood spills. If there is a blood spill or exposure to other body fluids during a service, licensees and students must stop and proceed in the following order:

(a) Stop service;

(b) Put on gloves;

(c) Clean the wound with an antiseptic solution;

(d) Cover the wound with a sterile bandage;

(e) If the wound is on a licensee hand in an area that can be covered by a glove or finger cover, the licensee must wear a clean, fluid proof protective glove or finger cover. If the wound is on the client, the licensee providing service to the client must wear gloves on both hands;

(f) Discard all contaminated objects. Contaminated objects shall be placed in a sealed plastic bag and that bag must be placed inside another plastic bag and discarded;

(g) All equipment, tools and instruments that have come into contact with blood or other body fluids must be cleaned and disinfected or discarded;

(h) Remove gloves; and

(i) Wash hands with soap and water before returning to the service.

(18) First-aid kit. The establishment must have a first-aid kit that contains at a minimum:

• Small bandages;

• Gauze;

• Antiseptic; and

• A blood spill kit that contains:

– Disposable bags;

– Gloves.

(19) Restroom.

(a) All locations must have a restroom available. The restroom must be located on the premises or in adjoining premises, which is reasonably accessible.

(b) All restrooms located on the premises must be kept clean and in proper working order at all times.

[Statutory Authority: RCW 18.16.030 and 43.24.023. WSR 17-19-049, § 308-20-110, filed 9/12/17, effective 10/13/17. Statutory Authority: RCW 18.16.03043.24.02343.24.086. WSR 16-02-033, § 308-20-110, filed 12/29/15, effective 1/29/16. Statutory Authority: RCW 43.24.023 and 18.16.030. WSR 13-24-042, § 308-20-110, filed 11/26/13, effective 1/1/14; WSR 07-14-066, § 308-20-110, filed 6/29/07, effective 8/1/07. Statutory Authority: RCW 18.16.03018.16.28043.24.023. WSR 04-05-005, § 308-20-110, filed 2/6/04, effective 3/8/04. Statutory Authority: RCW 18.16.030 and 43.24.023. WSR 03-14-046, § 308-20-110, filed 6/24/03, effective 7/25/03. Statutory Authority: RCW 18.16.030(2). WSR 02-04-012, § 308-20-110, filed 1/24/02, effective 6/30/02. Statutory Authority: Chapter 18.16 RCW and RCW 34.05.220. WSR 92-04-006, § 308-20-110, filed 1/23/92, effective 2/23/92. Statutory Authority: RCW 18.16.030. WSR 91-11-042, § 308-20-110, filed 5/10/91, effective 6/10/91; WSR 88-19-047 (Order PM 772), § 308-20-110, filed 9/14/88. Statutory Authority: 1984 c 208. WSR 84-19-020 (Order PL 480), § 308-20-110, filed 9/12/84.]

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